Tender documentation

Our Approach

Structured from
Brief to Submission

La Calma's service offering is built around the practical requirements of South Africa's construction and infrastructure procurement environment — from the earliest stages of a tender through to project execution support.

Every service is structured, documented, and delivered in alignment with our dual ISO standards commitment: ISO 9001:2015 for Quality Management and ISO 14001:2015 for Environmental Management. Clients receive both standards as part of the same engagement — not one or the other.

Full Service Offering

Everything You Need,
One Point of Contact.

01
Tender Completion & Administration

End-to-end preparation and management of tender submissions for public and private sector procurement. We handle the full returnable schedule, compliance matrix, document register, and supporting documentation — ensuring nothing is missed before the submission deadline.

Returnable SchedulesCompliance MatricesDocument RegistersAddendum TrackingClarification ManagementCIDB ComplianceB-BBEE Documentation
02
Tender Pricing & Costing

Competitive and compliant tender pricing through careful rate build-up, BOQ analysis, and market-informed costing. We support contractors in preparing pricing schedules that are both competitive and defensible — with full transparency in the rate development process.

BOQ / Rate Build-UpPricing SchedulesCompetitive AnalysisProvisional SumsDaywork SchedulesRisk Allowances
03
Procurement Support

Identification, sourcing, and comparison of suppliers, subcontractors, and plant providers. We prepare structured supplier comparison schedules, assist with package scope definition, and support procurement documentation requirements aligned to National Treasury SCM frameworks.

Supplier ComparisonsSubcontractor PackagesMaterial SourcingPlant ProcurementProcurement RegistersNational Treasury SCM
04
Methodologies

Construction methodology statements and site execution strategies tailored to the specific project scope, site conditions, and employer requirements. We develop clear, logical, and professionally presented methodology documents that demonstrate a credible execution approach to evaluating committees.

Method StatementsConstruction SequencesSite LogisticsRisk IdentificationH&S Approach
05
Programme of Works

Construction programmes and work breakdown structures prepared to employer format requirements. We develop baseline, contract, and revised programmes — including Gantt schedules, critical path identification, milestone scheduling, and recovery programmes. Structured under JBCC, FIDIC, and GCC contract frameworks.

Gantt SchedulesCritical PathMilestonesRecovery ProgrammesJBCCFIDICGCC
06
Cashflow Preparation

Project cashflow models aligned to contract programmes, payment terms, and employer reporting requirements. We prepare monthly cashflow projections, S-curves, and financial programmes that support both tender submissions and project financial management throughout construction.

Monthly CashflowsS-Curve DevelopmentPayment ProjectionsFinancial ProgrammingRetention Tracking
07
ISO 9001:2015 Systems

Full implementation, documentation, and ongoing maintenance of ISO 9001:2015 Quality Management Systems. We develop quality manuals, process documentation, inspection and test plan (ITP) frameworks, non-conformance registers, and management review structures that meet both employer and certification requirements.

Quality ManualsProcess DocumentationInspection & Test PlansNon-Conformance RegistersManagement ReviewContinual Improvement
08
ISO 14001:2015 Systems

Environmental Management System documentation aligned to ISO 14001:2015. We develop environmental management plans, aspect and impact registers, legal compliance registers, and audit-ready frameworks — supporting both tender compliance and live site environmental management. Often implemented alongside ISO 9001:2015 as an integrated management system.

Environmental Management PlansAspect & Impact RegisterLegal Compliance RegisterAudit FrameworksEmergency Preparedness
09
Briefing Attendance

Professional representation at compulsory briefings, site clarification visits, and pre-tender meetings. We take detailed notes, manage query submissions, track issued addenda, and maintain a full briefing record — ensuring every clarification is captured and reflected in the final submission.

Compulsory BriefingsSite VisitsClarification QueriesAddendum ManagementBriefing Notes
10
Project Management Support

Technical project administration support across live construction and infrastructure contracts. We assist with contract monitoring, progress reporting, variation and claim documentation, site instruction registers, and coordination across the project team — under JBCC, FIDIC, and GCC contract frameworks.

Contract MonitoringProgress ReportingVariation ManagementSite InstructionsJBCCFIDICGCC
11
Quality Systems & ITPs

Quality plans, inspection and test plans, method statements, and management review structures tailored to employer quality requirements. We develop the full suite of quality documentation required at both tender and project execution stages — audit-ready and aligned to ISO 9001:2015 and ISO 14001:2015 as applicable.

Quality PlansInspection & Test PlansAudit ChecklistsCorrective ActionsHold PointsWitness Points
"A compliant submission is the minimum. A compelling, well-structured submission is what we deliver."
La Calma Pty Ltd  ·  Tender Administration Standards

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Services·Tender Completion·Pricing & Costing·Procurement·Programmes·Cashflow·ISO 9001:2015·ISO 14001:2015